How Can I Improve My Professional Communication?

by Jun 25, 2021

Get the ‘Secrets of a Six Figure Freelancer’ ebook today for $1

Proper communication is an important part of everyday life, but it is especially important in professional settings. The way you communicate causes other people to form impressions about you and your business. You want to make sure you are sending the right messages.

Use an Email Signature

Whenever you communicate with clients, employees, vendors, etc. via email, you should consider using an email signature. Your email signature is a great spot to include contact information, your official title, company logo, social media links, and anything else that will help people identify you and be able to easily learn more about your business. There are many benefits to having an email signature. In addition to providing easy contact information, it also makes your emails look more professional and official. A signature is an effective and efficient way to increase brand awareness and drive traffic to your website and media pages.

Use Templates

If you send out a lot of official documents, you want to make sure you maintain consistency. Having consistency displays professionalism and competency. The best way to have consistency and to be efficient is to use templates for your documents. Using a template means you won’t forget important information. You can easily fill in all the necessary details so you can easily communicate everything you need to. It’s helpful to use templates for any invoices you send out. This way you can communicate what services were offered and the required payment so you and your client can remain on the same page. Using templates also helps you to quickly fill out documents which can save time in your business.

Use a Style Guide

In addition to templates, you should have a style guide for your business. A style guide is a document that outlines how all of your materials and documents should look. This can include notes on formatting, colors, logos, etc. so all of your materials look the same. This is an important part of brand recognition. You should also have a style guide for the actual text of your content. You want to make sure you have a consistent voice in all your materials. A style guide will be especially helpful for a business that operates in different locations. Make sure you update your style guide any time you make changes to your brand.

When it comes to professional communication, you want to make sure you put your best foot forward. Making a good impression is important whether you’re communicating with clients or employees. Find ways to keep your communication professional.

Get more great business tips in my book!

Other Posts You Might Like

Three benefits of studying business

Studying business may sound intimidating, but the skills that you’ll develop along the way can be life-changing. A business course...
Read More

Three AI tools for freelancers, that’ll help you work smarter

AI is revolutionising the world of business. Industries of all different descriptions are capitalising on the latest advancements that are...
Read More

UI vs UX: Are They The Same Or Different, And What Is Their Impact On A Website? 

The phrases ‘User Interface’ (UI) and ‘User Experience’ (UX) are frequently used in tech-related settings. What does a UX or...
Read More

Get Your Creative Business on the Map

As a creative professional, obviously you want to get your work out there. Often, though, that’s easier said than done....
Read More

How to Write Compelling Email Copy that Converts

In 2022 alone, there were a total of 333.2 billion emails sent out and received globally. Sounds outrageously high? That...
Read More

Running A Business & Having a Life

Running a business brings many challenges, and so does running a household. While the two aren’t mutually exclusive, keeping all...
Read More

Legal Issues Every Freelancer Should Know About

You may not have the resources of a larger company to handle legal matters, but it's important to know the...
Read More

Why You Should Become a Freelance Writer

Writing is a skill that doesn’t come easy to everyone, but if it’s something you do well and enjoy then...
Read More

How to Get Out and Promote Your Brand

As a small business owner, it's important to get out and promote your brand. You can't just sit behind your...
Read More

The Benefits of Working as a Freelancer

Freelance work has become more popular, but for many people, it can still be an unfamiliar idea. While there are...
Read More

Hi, I’m Kate

Hey, I’m Kate! I’m a designer, digital nomad and founder of Six Figure Freelancers – I love to help talented tech pros start businesses.

Work with Me

Get The Book

AppSumo badge

Featured Post

Would You Like Help Finding Freelance Clients?

Learn more about the Six Figure Freelancers training programs, and learn how to take your freelance business to the next level.