5 Productivity Apps for Small Business Owners

by Aug 28, 2017

Get 60% off the ‘Secrets of a Six Figure Freelancer’ ebook today

As a creative entrepreneur, I know how easy it is to feel overwhelmed. Your head’s brewing new ideas, making to-do lists, and keeping track of stories ideas or articles. You’re overloaded with input…
This can lead to feeling discouraged or even burnt-out. Sometimes, people on this path lose the ability to see their vision, or start to feel their goals are out of reach or even impossible to achieve.
This is all totally normal, but it doesn’t have to be a way of life! We get to this point because we let intangible clutter take over our calendars, then our minds and our lives. Luckily, we can clear the clutter. We can get things done, and be less overwhelmed.

We usually overestimate what we can do in a day, but underestimate what we can do in a year. If we don’t learn to control the clutter and focus, we don’t end up living up to our full potential. This means saying “no” to more, making sure our to-do lists shrink and (most importantly) relying less on our memory so we can free up our minds to focus on the big stuff!

There are all kinds of tools that can help build a workflow, and apps often give you the most bang for your buck. After several years of honing, I’ve settled on my top picks and have a great routine that works for me. Here are my top five apps, which each have made my days less frantic and more productive.

5 Productivity Apps for Small Business Owners 1

Five Minute Journal

Why: Gives me an awesome dose of gratitude and focus, daily.
How it works: I use the Five Minute Journal app every day. In the morning, I use it to record the things I’m grateful for, and start the day on a positive note, then I create my priorities so that I know exactly what will make the day successful! At night, I use the app to record three amazing things that happened, upload a photos and note what could have gone better. I go to bed feeling grateful and ready to keep improving.

The same company also sells great hardback planners and journals here.

5 Productivity Apps for Small Business Owners 2

One Big Thing

Why: Helps me get some extreme focus.

How it works: I use One Big Thing to identify the one thing that is most important to me each day. I log the one thing that I must do, so there’s no confusion about where my focus should be. This level of extreme focus means that my goal for the day – and also my measure of success – is crystal clear. It’s super useful if you’re easily overwhelmed, and want a reminder of how you should make decisions throughout the day. If you’re a new entrepreneur, this is a way to streamline your daily work so that it gets you closer to cash sooner.

5 Productivity Apps for Small Business Owners 3

Todoist

Why: Stores my ideas in one place, and frees my brain up for the big things.

How it works: I use Todoist as a place to dump the contents of my brain. From ideas, to blog posts, to errands, to opportunities, it catches it all. Todoist has desktop and smartphone apps, browser plugins, and email customizations. Using these different channels, I can do things like create project-based to-do lists, schedule recurring tasks, create reminders, and assign priorities. What do I get out of it? A clear, running list of ideas that I can pull from. Most importantly, I get a clearer mind. By dumping important – but not immediately needed – information there, I can keep my brain on task and not be afraid of forgetting something.

5 Productivity Apps for Small Business Owners 4

Pocket, Keep + Evernote

Why: Keeps track of inspiring tidbits.

How it works: The apps I use for this are more diverse, but they fall into one category: tools to capture inspiration, and clear digital clutter. These apps store content I find that keeps me excited or informed, whether it’s an interesting article on a related industry, or a really cool tool that would be helpful to a client, or notes that I might flesh out into a blog or social post. I use browser plugins along with the app versions of Google Keep, Pocket & Evernote to bookmark articles, keep samples of great copy, or save interesting photos. This turns into a record of the things that shape my work, and a place I can always turn to for ideas – without taking up space when I need to focus.

5 Productivity Apps for Small Business Owners 5

Blinkist

Why: Teaches me something everyday.

How it works: I try to learn something every day that is going to help me in my business, and you in yours! To do this, I listen to books or book summary on audio or podcasts to make use of “no extra time” time, like when I’m walking or driving somewhere. This turns “down time” into productive time. One of my favorites is Blinkist, which has summaries of productivity books, and extracts presents the most important points in a quick-to-understand way. Choosing to learn one thing every day will improve anyone’s business, and is a really important step for everyone.

Get a free trial at Blinkist.com

With these different apps, I’ve been able to build days that are less frantic and more productive. I feel like more of my ideas make it into practice, but I don’t feel bogged down by the weight of carrying them in my head all the time.

Try them out and see what you think!

Want to start your 6-figure business? Get my top secrets here.

Other Posts You Might Like

Important Accounting Tasks You Need to Get Done at Your Business

If you want to run a successful business, you absolutely need to keep up with your finances. Your financial abilities...
Read More

How to Keep Everything at Your Business Organized

One of the most important and underrated parts of running any successful business is the organization that goes on behind...
Read More

Types of Investors That Will Buy Your Business

When growing and building a business from the ground up, there are several different ways that you can make a...
Read More

How to Handle an Influx of Clients

Any business can experience times of growth and times of stagnation. And when you are experiencing growth, your first response...
Read More

How to Improve Client Satisfaction

Making clients happy from the start of their journey is important to keeping them long-term and to their success. All...
Read More

How to Keep Up With Your Competitors

As a successful business owner, your first priorities are on doing quality work and serving the needs of your clients....
Read More

How to Strengthen Cybersecurity for Your At-Home Business

The pandemic has altered the course of careers for thousands of people over the last two years. Many have started...
Read More

How to Change Your Mindset to Achieve Business Success

Going out on your own and starting your own business is the most effective and direct route towards the kind...
Read More

What You Should Know About Taxes on Your Business

Business owners know that taxes are not a simple matter. Whether you have several employees or you’re a sole proprietor,...
Read More

How to Avoid Employee Burnout at Your Company

As you are running a business you have to mind the balance between making sure that your employees are productive...
Read More

Hi, I’m Kate

Hey, I’m Kate! I’m a designer, digital nomad and founder of Six Figure Freelancers – I love to help talented tech pros start businesses.

Work with Me

Get The Book

AppSumo badge

Featured Post

Pin It on Pinterest